The way we organized sports events almost two to three decades ago is not the same today. As the entire world has already inclined toward digital media, organizing sports at this point is never complete without the use of a software application or a tool. So, in this blog post, let’s understand the various steps involved in creating and organizing a sports event with a sports team communication app.

• Discuss with the team and define the sports event.
  

1. 1. Choose the objectives of conducting the sports event as to why it has to be held, who it helps, who benefits from this, etc. 
   2. Plan for branding the sports event so that every nook and corner of the city is aware of the event.
   3. Allocate the required sports event budget from the treasury and plan for raising funds through sponsors. 
   4. Discuss and choose the right venue for the sports event. 
   5. Prepare a checklist of arrangements to pass on to the execution team members.
      

• Create the roles for event planning.

Of course, sports event management is all about how effectively each member contributes to the designated roles, like event managers, funding officers, volunteers, apprentices, tournament coordinators, venue or operations managers, marketing and branding coordinators, etc. The top management team fixes these roles and designates them to respective experts based on past event performances. 

Though this part is discussed and done offline, the same will be replicated on the event management tool.

• Sign up for a free event management platform.

1. 1. App installation: If the sports clubs or the teams are already using a group communication app, then the sports event can be created on that platform. Otherwise, the planning team can screen and pick a new team communication tool and sign up for the same.
   2. Event creation: After onboarding the tool, the event planners or the host can create the sports event by entering the necessary details.  
   3. Group communications: After event creation, the sports event organisers can begin adding various teams, clubs, etc., and kick-start communications, news updates, and other important data sharing. 

• Execute the planner and event.

As discussed and agreed, the preliminary and final matches are fixed and scheduled on the tool. Accordingly, the teams can register for particular matches. Based on the need, the planners can RSVP the volunteers and coordinators. As and when the matches eventuate, the respective POCs from the sports event planning team make sure the live updates are posted against each game or match. 

• Create and share the sports event report.

The beauty of hosting or planning for a sports event doesn’t stop with how effectively you plan and execute the event at different levels. Instead, it extends up to how successfully the sports event is reported in terms of scoreboards, feedback, and accolades. 

So, if you’re managing sports events, ensure you complete the reporting as perfectly as possible, which can pave the way for future sports events and their planning. Never mind, the team apps we use are smart enough and are capable of generating event reports as per the scores we update. Accordingly, you can host the prize distribution and cast your vote of thanks.  

Frequently Asked Questions 

• How can I create an event?

Creating an event in a sports team scheduling app involves two to three simple steps, like 

• Choosing the type of event
• Filling in the respective event details (name, description, etc), and 
• Submitting the details for event creation. 

This way, you can create any sports event from the comfort of your place, and the rest is at your fingertips.  

• Are sports team apps free?

Today, sports team apps are huge, and most are offered at no cost to users. One of the hand-picked leading free sports team communication app that has great features is Actavivo.

• What is the app that makes game schedules?

Any free team communication app includes a game-scheduling feature as part of the sports event creation. For example, if you consider Actavivo, the sports team scheduling app allows you to create sports events and schedule one or more games or matches via calendar integration.